en Español     

Steven Lent, President 3718 N. 18th Street Arlington, VA 22207 (703) 276-6671 president@atsc-va.org

ARLINGTON TRAVEL SOCCER CLUB

Lizzy Stell, Executive Director 6501 North 26th Street Arlington, VA 22213 (703) 241-0309 lizzy.atsc@gmail.com

Download letter

June 11, 2008

ATSC Managers and Families,

As many of you know, the ATSC is in the process of substantially revamping the financial structure and procedures of the club. I have explained the reasons for these changes elsewhere, so in this note I plan to focus on the procedures of the new system.

The most substantial change involves how fees will be collected and managed: In the past teams have collected the fees from families and managed these fees through team bank accounts. Teams have then paid expenses (club fees, league fees, coaching fees, tournament fees, etc.) on a team by team basis. Under the new system, the club will collect and manage all fees. To facilitate this change the club has instituted a club-wide player fee. This fee is intended to cover virtually all team fees. The ATSC player fee for 2008-2009 will be $700 per season, or $1,400 for the year.

A few notes regarding this fee structure:

• The largest expense is coaches’ salaries, followed by tournament fees, staff salaries, financial aid, association (ASA and VYSA) and league (ODSL, WAGS, and NCSL) fees, uniforms, and miscellaneous expenses
• Beginning in the fall of 2009, the club will provide new uniforms to all players every two years
• The 2008-2009 U9 players and new players joining teams for the 2008-2009 will receive uniforms for the coming year
• Returning players who need replacement pieces for their existing uniforms will be required to purchase them. The club’s partnership agreements with Adidas and Eurosport will allow us to purchase uniforms at a substantial discount from the retails price
• The club will provide details on the procedures for ordering uniforms to managers in a separate letter
• Any team that expects to play in more than 3 paid tournaments during the year will be expected to provide additional funds to cover the tournament fees
• The details of the process for funding additional tournaments will be described in a later communication
• As in the past, eligible Arlington teams will pay no fee to play in our own spring preseason event

Registration and payment of fees will be handled through our online system. We plan to open the registration system within the next week. The process of registering and paying fees is as follows:

1. All players must register for tryouts via club’s online registration system. For those without internet access, paper registrations will be provided at tryouts

2. Once players have been offered and have accepted positions on teams, the coach and/or manager of the team will provide the list of players to the club (Managers, as required, should transfer paper registrations into the online system)

3. The club will then make these players eligible to be registered into the travel player program via the online registration system

4. Families of the selected players will then return to the registration system and officially register for the club for the 2008-2009 season

5. At this point the families will be offered the following options for payment of fees:

   1. To pay online via credit card in four equal payments, with the first payment due by July 7, 2008.
   2. To pay the entire yearly fee online via credit card by July 7, 2008
   3. To pay via check in four equal payments, with the first payment due by July 7, 2008 (Mailing instructions will be provided in the online system)
   4. To pay the entire yearly fee via check (Mailing instructions will be provided in the online system)
   5. To request financial assistance. The form for requesting financial assistance is currently posted on the website in English and in Spanish. Instructions will also be included in the online system. Managers with players without internet access should assist these families in getting access to the form

For those paying the fee in four installments, the other four payments (in addition to the initial payment due on July 7, 2008) will be due on September 15, 2008, December 1, 2008, and March 1, 2009. Families will follow the same procedures in step 4 above for each of these payments.

Thank you for your patience and support as we go through this transition and feel free to contact the club with any questions or concerns.

Regards,

Steven Lent
President, ATSC

en Español     

Steven Lent, President 3718 N. 18th Street Arlington, VA 22207 (703) 276-6671 president@atsc-va.org

ARLINGTON TRAVEL SOCCER CLUB

Lizzy Stell, Executive Director 6501 North 26th Street Arlington, VA 22213 (703) 241-0309 lizzy.atsc@gmail.com

Download letter

June 11, 2008

ATSC Families and Managers,

As many of you know, the ATSC is in the process of substantially revamping financial structure and procedures of the club. This letter focuses on the club’s Financial Aid program. In particular, this letter will:

1. Explain the new policies and procedures being instituted for the 2008-2009 soccer year.
2. Provide you with contact information for the Financial Aid committee; the members of this committee can answer any questions you may have regarding the new policies and procedures.
3. Enlist your help in getting the word out to all players trying out for ATSC teams and in supporting the Financial Aid committee as they review the Financial Aid applications.

The new policies in effect for the 2008-2009 soccer year are described in the following paragraphs. Where applicable, the previous policy is mentioned for reference:

1. Financial Assistance determinations will be made in concert with the club’s open tryouts and the selection of players. The aid provided will cover the entire 2008-2009 soccer year. (Previously, financial aid was determined separately for the fall season and the spring season.)

2. Financial Aid awards may range from several hundred dollars up to the entire player dues of $1,400 for the year. Families receiving a partial aid award will be able to pay the remaining portion of the dues on a monthly schedule. (Previously, financial aid was capped at $200 per season.)

3. Applicants will be required to fill out a new application form which must be signed by the player’s parent or guardian. A team manager’s signature is not sufficient and will not be accepted. The required Financial Aid Request Form is available in both English and Spanish on the ATSC website (www.atsc-va.org) and has been included as an attachment with this letter. (Previously, the team Treasurer or Manager filled out a request form covering all applicants for their team.)

4. Applicants will be required to provide proof of income by supplying one of the following documents:

   • Approval Document for Free Lunch Program or Reduced Lunch Program
   • Approval Document for Temporary Assistance to Needy Families (TANF) program
   • Approval Document for Women Infant and Children (WIC) program
   • Approval Document for Food Stamps program
   • 2007 Federal Tax Form 1040, with W2s and 1099s
   • 2007 Virginia State 76x series tax form with W2s and 1099s

   If none of the required documents are available, please contact a member of the Financial Aid committee regarding the application (In previous years, no proof of income was required)

5. Financial Aid Applications are due on or before JUNE 27, 2008.

Every effort is being made to have a member of the Financial Aid committee attend the first tryout session for each age group. They will meet with the Managers and families to explain the new policies, field questions and provide copies of the Financial Aid Request Form. Copies of the Financial Aid Request Form will also be left with the Managers for distribution at subsequent tryouts. For age groups in the middle of tryouts, a committee member will attend the 2nd or 3rd tryout session. For the U9 age group that has already completed tryouts, a committee member will attend the U9 Information Night scheduled for June 3, 2008.

The Financial Assistance Committee consists of a Chairman (Lenny Mayor) and two (2) committee members (Laura Anastos and ‘tbd’). Contact information is provided below and we ask that you please not hesitate to use it. We are urgently looking to fill the third slot on the committee, so if you or someone you know would like to participate, please contact Lenny Mayor.

The Financial Aid committee will meet in early July to review the applications and determine which players qualify for Financial Aid. All decisions of the committee will be communicated to the player’s family. The player’s family must then decide whether to accept the package awarded to the family. It is likely that managers will be called upon by the committee to facilitate communications with some of the players who request financial assistance, both before, during, and at the end of the process.

Thank you for your patience and support as we go through this transition and feel free to contact us with any questions or concerns.

Regards,

Steven Lent
President, ATSC

CONTACT INFO:
Lenny Mayor
(home) 703-356-0379
(cell) 703-346-1477
atscfinancialaid@arlingtonsoccer.com

Laura Anastos
(home) 703-532-0091
(cell) 703-244-4560